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Evidence Guide: MSFFT4011 - Purchase materials and consumables

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

MSFFT4011 - Purchase materials and consumables

What evidence can you provide to prove your understanding of each of the following citeria?

Identify purchasing requirements

  1. Purchasing requirements are identified from material specifications, orders and instructions in accordance with workplace procedures
  2. Purchasing requirements are prioritised, where required, in consultation with others
  3. Quantities, quality of goods, price limitations and delivery requirements are determined or confirmed in consultation with appropriate personnel
Purchasing requirements are identified from material specifications, orders and instructions in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Purchasing requirements are prioritised, where required, in consultation with others

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Quantities, quality of goods, price limitations and delivery requirements are determined or confirmed in consultation with appropriate personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Source materials and consumables

  1. Sources of materials and/or consumables are identified from workplace preferred supplier lists or through networks and knowledge of local and/or overseas suppliers
  2. Difficulties in supply are reported in accordance with workplace procedures
  3. Availability of supply is confirmed
Sources of materials and/or consumables are identified from workplace preferred supplier lists or through networks and knowledge of local and/or overseas suppliers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Difficulties in supply are reported in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Availability of supply is confirmed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Compare costs

  1. Alternative suppliers are contacted to check costing
  2. Actual costs are compared to predicted costs
  3. Any recommendations regarding alternative suppliers are communicated to appropriate personnel following workplace procedures
  4. Delegation to order goods/materials/equipment is exercised
Alternative suppliers are contacted to check costing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Actual costs are compared to predicted costs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Any recommendations regarding alternative suppliers are communicated to appropriate personnel following workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Delegation to order goods/materials/equipment is exercised

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Purchase materials and consumables

  1. Capacity of supplier to meet price, quality and delivery expectations is checked
  2. Purchase order/list is developed in accordance with workplace procedures
  3. Order is placed with supplier and delivery schedules are confirmed
  4. Appropriate orders and invoices are exchanged according to workplace procedures
Capacity of supplier to meet price, quality and delivery expectations is checked

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Purchase order/list is developed in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Order is placed with supplier and delivery schedules are confirmed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Appropriate orders and invoices are exchanged according to workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain and monitor material and consumable supplies

  1. Stock is regularly monitored using inventory records and physical checks, where applicable, to ensure maintenance of supply
  2. Up-to-date records of materials and consumables are maintained
  3. Acquisition requirements are documented in accordance with workplace procedures
Stock is regularly monitored using inventory records and physical checks, where applicable, to ensure maintenance of supply

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Up-to-date records of materials and consumables are maintained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Acquisition requirements are documented in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Liaise with other departments

  1. Communication channels with other departments are established in accordance with workplace procedures
  2. Liaison with other departments is conducted to ensure customer requirements are achieved
Communication channels with other departments are established in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Liaison with other departments is conducted to ensure customer requirements are achieved

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify purchasing requirements

1.1

Purchasing requirements are identified from material specifications, orders and instructions in accordance with workplace procedures

1.2

Purchasing requirements are prioritised, where required, in consultation with others

1.3

Quantities, quality of goods, price limitations and delivery requirements are determined or confirmed in consultation with appropriate personnel

2

Source materials and consumables

2.1

Sources of materials and/or consumables are identified from workplace preferred supplier lists or through networks and knowledge of local and/or overseas suppliers

2.2

Difficulties in supply are reported in accordance with workplace procedures

2.3

Availability of supply is confirmed

3

Compare costs

3.1

Alternative suppliers are contacted to check costing

3.2

Actual costs are compared to predicted costs

3.3

Any recommendations regarding alternative suppliers are communicated to appropriate personnel following workplace procedures

3.4

Delegation to order goods/materials/equipment is exercised

4

Purchase materials and consumables

4.1

Capacity of supplier to meet price, quality and delivery expectations is checked

4.2

Purchase order/list is developed in accordance with workplace procedures

4.3

Order is placed with supplier and delivery schedules are confirmed

4.4

Appropriate orders and invoices are exchanged according to workplace procedures

5

Maintain and monitor material and consumable supplies

5.1

Stock is regularly monitored using inventory records and physical checks, where applicable, to ensure maintenance of supply

5.2

Up-to-date records of materials and consumables are maintained

5.3

Acquisition requirements are documented in accordance with workplace procedures

6

Liaise with other departments

6.1

Communication channels with other departments are established in accordance with workplace procedures

6.2

Liaison with other departments is conducted to ensure customer requirements are achieved

Required Skills and Knowledge

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify purchasing requirements

1.1

Purchasing requirements are identified from material specifications, orders and instructions in accordance with workplace procedures

1.2

Purchasing requirements are prioritised, where required, in consultation with others

1.3

Quantities, quality of goods, price limitations and delivery requirements are determined or confirmed in consultation with appropriate personnel

2

Source materials and consumables

2.1

Sources of materials and/or consumables are identified from workplace preferred supplier lists or through networks and knowledge of local and/or overseas suppliers

2.2

Difficulties in supply are reported in accordance with workplace procedures

2.3

Availability of supply is confirmed

3

Compare costs

3.1

Alternative suppliers are contacted to check costing

3.2

Actual costs are compared to predicted costs

3.3

Any recommendations regarding alternative suppliers are communicated to appropriate personnel following workplace procedures

3.4

Delegation to order goods/materials/equipment is exercised

4

Purchase materials and consumables

4.1

Capacity of supplier to meet price, quality and delivery expectations is checked

4.2

Purchase order/list is developed in accordance with workplace procedures

4.3

Order is placed with supplier and delivery schedules are confirmed

4.4

Appropriate orders and invoices are exchanged according to workplace procedures

5

Maintain and monitor material and consumable supplies

5.1

Stock is regularly monitored using inventory records and physical checks, where applicable, to ensure maintenance of supply

5.2

Up-to-date records of materials and consumables are maintained

5.3

Acquisition requirements are documented in accordance with workplace procedures

6

Liaise with other departments

6.1

Communication channels with other departments are established in accordance with workplace procedures

6.2

Liaison with other departments is conducted to ensure customer requirements are achieved

Collect, organise and understand information related to multi-trade work instructions and work orders, building and structural plans and safety procedures

Apply safe handling requirements for equipment, products and materials, including use of personal protective equipment

Identify materials used in the work process

Follow work instructions, operating procedures and inspection processes to:

minimise the risk of injury to self or others

prevent damage to goods, equipment and products

maintain required production output and product quality

Purchase materials on a minimum of four(4) occasions, including two (2) different materials and at least one (1) perishable consumable

Suggest improvements to purchasing operations and, where authorised, negotiate changes

Use mathematical ideas and techniques to correctly complete measurements, calculate area and estimate material requirements

Communicate ideas and information to enable confirmation of work requirements and specifications and the reporting of work outcomes and problems, interpret basic plans and follow safety procedures

Use workplace technology related to the coordination, including communication equipment, time and management aids, and other measuring devices

Avoid backtracking, work flow interruptions or wastage

Work with others and in a team by recognising dependencies and using cooperative approaches to optimise work flow and productivity

Contemporary supply/purchasing systems theory

Company operating procedures, including procedures for purchasing materials and consumables

Material and consumable usage rates

Operation requirements of equipment and work systems in own work area

Range Statement

Specifies different work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Range is restricted to essential operating conditions and any other variables essential to the work environment.

Unit context includes:

work health and safety (WHS) requirements, including legislation, building codes, material safety management systems, hazardous and dangerous goods codes, and local safe operating procedures or equivalent

work is carried out in accordance with legislative obligations, environmental legislation, relevant health regulations, manual handling procedures and organisation insurance requirements

work requires individuals to demonstrate administrative ability, discretion, judgement and problem solving

work is performed with little external assistance and with minimal supervision or direction

customers may be internal or external

Personal protective equipment includes:

that prescribed under legislation, regulations and enterprise policies and practices

Information and procedures include:

work procedures/instructions

existing contracts or formal purchasing arrangements

supply system directories, indexes and catalogues

machinery/equipment/system technical manuals

legislation/regulations/national and industry codes and practices related to the materials and consumables

quality and Australian Standards and procedures